news and blogs

Securing a Safe Work Environment for Small and Medium-Sized Businesses 

Lance Guillory
January 6, 2024

Creating a safe work environment for your employees is a crucial responsibility; and without physical security as a priority, you risk accidents, injuries, and even legal repercussions. Small and medium-sized businesses (SMBs) frequently grapple with this security challenge, hindered by a lack of expertise or just the perception that their budget falls short of meeting their security needs. We understand the challenges you face, but rest assured, you're not alone. Our experts are committed to providing you with world-class, customized security solutions.

Our process starts by identifying security risks that could lead to loss or harm in your workplace. We then help you implement robust security measures to mitigate those risks, and after that, we can consistently monitor and update these measures while providing you with talk/text straight with your expert security manager on a monthly basis. (View Monthly Packages here.) Prioritizing employee safety in this way enables you to protect your workforce while safeguarding the success and reputation of your business. 

For small business owners, every decision you make when it comes to security has a direct impact on your bottom line. Here are a few tips to help you prioritize physical security for a safer work environment, because a safe workplace is a thriving one.

Physical Security Risk Assessment: Your First Line of Defense

Conducting a thorough Security Risk Assessment is your organization’s first step to identifying security threats that could lead to accidents or injuries. Being armed with this information will form a firm security foundation and will facilitate better decision-making. 

Common physical threats faced by small businesses include: workplace violence, vandalism/defacement, burglary and theft, acts of terrorism or extremism, active assailants, unauthorized access to premises, and fire, flood, and natural disasters. Even chemical spills and hazardous material releases can pose a threat to your employees' safety. The potential damage these risks will cause remain high when your security challenges are left unaddressed.

Protect your workforce by conducting a Physical Security Risk Assessment.

Keeping Security Threats at Bay with Access Control Systems

Access control systems manage who can view or enter a working space. They’re a bit more than lock and key, including systems such as: key cards or badges, biometric scanners, and keypad/pin entry systems. These systems help prevent unauthorized access to sensitive areas of your business. They can also allow you to track who is entering and exiting the premises, providing valuable information in the event of an incident, like who is in the building and their location.

Different businesses may require different types of access control systems based. For example, a small store may only need a simple key card system to restrict access to staff-only areas, while a high-security facility may require multiple layers of access security such as biometric scanners combined with key codes. 

Whether it's a small office space or a multi-story building, an effective access control system can provide the necessary protection against security threats. Note that while Safe Haven does not install these systems directly, we do provide expert guidance on the best for your business, along with best practices when it comes to managing these systems.

Comprehensive Security Policies: Be Prepared

Security in the workplace isn't just about cameras, alarms, or preventing accidents. While those things are obviously important, having comprehensive security plans, such as Emergency Action Plans (EAPs), are a high priority. Specifically, an EAP outlines the steps employees and managers should take in case of a crisis situation. This could be due to a natural disaster, an active assailant, or any other unforeseen situation that poses a threat to physical security.

In the absence of a well-defined EAP, crises frequently lead to chaos and confusion. For example, in a facility facing flooding or earthquakes, employees may not know how to evacuate safely, leading to injuries or fatalities. Similarly, in the event of an active assailant, without a clear plan, employees may panic, making the situation worse by trying to escape or confront the assailant.

Thorough Emergency Action Plans that promote employee well being while protecting the company from loss. Make security education a priority and regularly review and update protocols. This will only support you in creating a culture of preparedness in the workplace. 

Don’t get caught in a crisis. Reach out today for your personalized plans with monthly security management.

Eliminating Potential Hazards: Proactive Measures

Proactively addressing potential hazards is key to maintaining a safe workplace. Here are some strategies when it comes to your processes in the work environment:

  • Regular Maintenance: Regular maintenance checks of equipment and infrastructure can prevent accidents due to malfunctions or breakdowns. This includes everything from office equipment to heavy machinery. Preventing loss is better than recovering from loss.
  • Proper Storage: Proper storage and handling of hazardous materials or equipment can reduce accidents. This includes chemical substances, flammable materials, sharp objects, and heavy items that could fall. Always prioritize safety first.
  • Clear Signage: Clear and visible signage indicating potential hazards, emergency exits, safe zones, etc., can help employees navigate safely during normal operations and in emergencies. Let your signs guide the way.
  • Personal Protective Equipment (PPE): Providing appropriate PPE and training on its use can protect employees from specific hazards related to their tasks. This could include safety goggles, helmets, gloves, high-visibility clothing, and more. Equip your team for safety.
  • Ergonomics: Implementing ergonomic solutions can reduce the risk of strains, sprains, and other injuries related to posture and repetitive motion. This could involve adjustable chairs and desks, proper placement of computer monitors, regular breaks, and exercises. 

Empower Your Business with Comprehensive Security Solutions

Creating a safe work environment requires proactive measures, ongoing vigilance, and effective policies. With the right knowledge and approach, your organization can implement strong workplace safety through improved physical security. 

We take pride in being an industry leader, providing comprehensive security solutions for SMBs like yours. Get in touch with us today and let’s make your workplace safer, together.

Leave a Reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Related Articles
GA License # PDSC001720 FL License # A 3200127.

Contact info

Copyright 2023 SAFE HAVEN RISK MANAGEMENT LLC . All Rights Reserved. | Website Design + Development by JasonHunter Design

linkedin facebook pinterest youtube rss twitter instagram facebook-blank rss-blank linkedin-blank pinterest youtube twitter instagram